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       YOUNG – RAINEY STAR CENTER
CONFERENCE ROOM GUIDELINES
7887 BRYAN DAIRY ROAD
LARGO, FLORIDA 33777
CONFERENCE ROOM USE:
Conference rooms are free of charge to all government departments/agencies and to all STAR Center tenants for business purposes only. STAR Center tenants that request rooms for purposes of making a profit such as seminars, conferences, training and/or parties and celebrations are subject to room rental fees. STAR Center Rental fees are listed on Attachment ‘A’. STAR Center management reserves the right to make exceptions, adjust fees or deny requests for use. RESERVATION REQUESTS
The use of all conference rooms at the Young – Rainey STAR Center is on a reservation first-come, first-served basis. Conference room availability can be ascertained at the Young – Rainey STAR Center website, http://www.young-raineystarcenter.org/, by clicking on the Conference Room tab, and selecting the room using the link "More Info / Check Availability" link. Requests for reservations may be submitted directly from the STAR Center website via email, by phone to the Administration Office 727-541-8270 or by email to dranie@co.pinellas.fl.us. The following information must be included in each request: Contact person’s name, company/department, and phone extension; Type or name of meeting, date of meeting, time meeting will start, and length of meeting. Please
ensure you provide time for preparation and removal of personal items;
Conference rooms that being requested and the number of people who will be attending
(Fire Safety regulations dictate a maximum occupancy for each available conference room.);
Equipment required (i.e. projector, easel stand). The demand for STAR Center conference rooms is high; thus, the STAR Center has a 24-hour cancellation policy. If the scheduling party does not cancel their reservation 24 hours beforehand, then $25.00 fee shall be assessed. Cancellation requests can be directed to the Administration Office at 727-541-8270 or by email to dranie@co.pinellas.fl.us. The STAR Center reserves the right to deny conference room requests to any organization with a 45-day outstanding balance owed to the STAR Center regarding conference room use. GUIDELINES AND RULES OF USE
Conference rooms are routinely available Monday through Friday from 7:00 a.m. until 5:00 p.m. For security reasons, the conference room doors are locked during off-shift hours, so please plan your sessions accordingly. You may be able to facilitate a request for after-hours use of a conference room, but a fee may be charged to cover costs associated with off-shift support. Conference rooms are inspected at the beginning and end of each session. The STAR Center reserves the right to charge for incurred costs associated with any damage to the interior room finishes, furniture and A/V equipment. Those reserving the rooms are also responsible for clean up. Be sure that all trash and waste paper is off the tabletops, counters and floor and that all training aids, equipment, etc. are put back in place. Please remove all equipment, supplies, and training aids that were brought with you. We cannot be responsible for storing the materials of conference attendees nor do we have the space to do so. Non-tenants may be required to sign liability waivers and hold harmless agreements. CONFERENCE ROOM RESOURCES
All conference rooms have full audio/visual capabilities, including computer and DVD projection. There is no internet access from any of these rooms. There are no available outside telephone access lines for general use. Flip charts, markers, expendable supplies etc. are the sole responsibility of the scheduling party. Additionally, no copier is available for general use. Please ensure that all copies for your conference are brought with you.
CATERING, EATING AND DRINKING
Eurest is our on-site catering service; however, an off-site provider is permitted. The scheduling party is responsible for arranging their conference and catering needs. Eurest can be reached at 727-544-8458. Eating and drinking are permitted in every conference room. Each room has a staging area for catered food and drinks. To protect interior finishes and A/V equipment, serving food at conference room tables or podium areas is prohibited. Consuming food and drinks at individual seating areas is permitted.
Conference rooms are inspected at the beginning and end of each session. The STAR Center reserves the right to charge for incurred costs associated with any damage to the interior room finishes, furniture and A/V equipment.
SMOKING
The STAR Center is a Pinellas County owned facility. As with all County facilities, smoking is prohibited inside the facility or in posted ‘No Smoking’ areas outside the facility. There are no smoking allowed in areas immediately outside of the building (including under the covered walkway).
There are Designed Smoking Areas located throughout the STAR Center site. The designated areas are covered and have cigarette receptacles (Butt Depots) and trashcans so that the areas may be kept clean. During inclement weather, canopy-covered smoking areas are located at the North, NE, SW and SE corners of the main building.
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